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Call for Abstract Submission for the 2019 Annual Conference

Submission Dates System is Open
Open: June 15, 2018 12:01 AM (Central Time U.S. & Canada)

Closes: November 16, 2018 11:59 PM (Central Time U.S. & Canada)
Timezone: Central Time (US & Canada)
For technical assistance, please email webmaster.


Submission Process | Award Information | Visa Information

Important Note: The presenting author (usually first author) agrees that the content will not be published or presented at another national meeting before the ASA meeting; a person cannot be presenting author on more than two abstracts but can be a co-author on any number of abstracts; ASA membership is not required for abstract submission.

Submission process, please read carefully!
  • Abstracts will be submitted directly through the web form, rather than an uploaded word or rich text format document.
  • The character limit/count includes spaces.
  • There is a 250 character limit (including spaces) to the title of your abstract - to be entered into the title field on the submission form.
  • There is a 2500 character limit (including spaces) to the abstract body - to be entered into the abstract body field of the submission form - for abstracts without a "Figure."
    • For Abstracts with a "Figure," there is a 2250 character limit (including spaces) to the abstract body.
      Table(s), Graph(s) or Illustration(s): All tables/graphs/illustrations must be converted to an image. And a maximum of 1 image(s) can be included per abstract. The maximum file size of the image is 1.5 MB. The maximum pixel size of the image is 580(w) x 435(h) pixels. You may upload an image in JPG, BMP or PNG format only. For higher quality output we recommend your images be set at 300 dpi and crop out any unnecessary surrounding white space.
  • The text of the abstract must contain an introduction and objectives, methods, results obtained, and conclusions.
  • Financial funding from commercial entities that have an interest in the research must be listed. Listing other grant support is optional.
  • Abbreviations may only be used after the words are written out in full at first mention. It is the author's responsibility to submit the abstract in perfect order with no errors in spelling or grammar. Abstracts will not be retyped or corrected. Abstracts not received in the proper format will not be considered by the Program Committee.
Awards
  • Onsite Poster Trainee Merit Awards
    • Anna Steinberger Merit Award (Only Female Trainees)
    • Thomas S.K. Chang Merit Award
    • Lonnie D. Russell Merit Award
  • Trainee Travel Awards
    • NIH Travel Award

    To be eligible for a NIH Travel Award trainees must be the (first) presenting author on the abstract. Award candidates must plan on attending regardless of the outcome of the Travel Award application process. To be considered for these awards, you may only submit one abstract for award consideration. Submitting more than one abstract will disqualify you.

    For the NIH Travel Award a letter from a research mentor or supervisor must be submitted on your behalf confirming that you are the first and presenting author by November 16, 2018. Please instruct your mentor to visit https://abstracts.andrologysociety.org/submitletter.aspx and complete the form online. Please note you will not be considered for the above mentioned award until your mentor’s letter of support is received.

    Awards are considered reimbursement; therefore, trainees must attend the meeting and present their paper before the travel award is presented. Trainees will be notified of the award at least two months prior to the Annual Meeting.

  • International Travel Awards

    The International Liaison Committee (ILC) has established the International Travel Awards in order to assist trainees and young investigators from countries outside US/Canada to present their work at the ASA Annual Meetings.

    The International Awards include:

    • The Lalor Foundation Awards
    • The International Society of Andrology (ISA) Awards

    The requirements for the International Awards are as follows:

    • Applicants must be from countries outside US and Canada
    • Applicants must have their abstract accepted for presentation at the ASA annual meeting.
    • Applicants must be the first (presenting) author on the abstract.
Visa Information for International Attendees
  • Most travelers to the United States must hold a valid visa and a passport valid for the intended travel. If you do need a visa, please understand that the visa application process may take several months. An interview appointment is required for a visa application at all embassies and consulates. The wait time for this appointment varies; therefore as soon as you decide to attend the meeting, you should begin the process of applying for a visa. Should you need an invitation letter, please understand that you either must be the presenting author of an accepted abstract to the Annual Meeting or must be registered and paid in full. Please email info@andrologysociety.org to request a letter of invitation once you've registered or received your abstract acceptance notification. Should your visa application not be accepted, we will be happy to refund your registration fee.
  • You can get more information regarding visas to the United States here: http://travel.state.gov/content/visas/en.html and information regarding the wait time for your particular embassy or consulate here: http://travel.state.gov/content/visas/en/general/wait-times.html.
  • Please note: It is the sole responsibility of the attendee to obtain the necessary paperwork for entry to the US. This letter does not guarantee that you will be granted a visa, nor does it commit ASA to assist you in obtaining a visa. ASA Conference will not pay any expenses incurred by you. We cannot send the letter to the embassy or consulate for you, nor can ASA contact the embassy or consulate on your behalf.